How to claim your approved cost-share
Claims for approved, completed SARFIP projects must be received by the OSCIA Guelph Office no later than December 15, 2022.
If you are ready to submit a claim, please consider using an alternative to Canada Post.
You can always email documents to SARFIP@ontariosoilcrop.org
Steps to claiming SARFIP cost-share
1 Complete your approved SARFIP project
2 Complete a SARFIP Claim Form for the costs you incurred for your project
- Include copies of invoices/receipts for all items purchased, they must match the legal farm business name identified on the Enrolment Form
- Include proof of payment for all items purchased, proof must match the legal farm business name identified on the Enrolment Form (see examples of acceptable proof of payment below):
- Copy of front and back of cancelled cheque(s)
- Electronic image of processed cheque(s)
- Statement from banking institution showing name of company who received the fund
- Credit card receipt(s) or credit card statement clearly identifying payment
- Complete the In-Kind Claim Declaration Form if you are claiming any in-kind labour or equipment use
- Complete the Electronic Funds Transfer Authorization Form and attach a VOID cheque or Direct Deposit Print-Out
- Complete a Tree Service Agreement (only for Spring 2023 tree planting projects)
3 Submit your complete SARFIP Claim Form, In-Kind Claim Declaration Form (if applicable), invoices and proof of payment and the Electronic Funds Transfer Authorization Form to the OSCIA Guelph Office no later than December 15, 2022
4 Receive your cost-share via EFT
Claims can be submitted by:
Email
SARFIP@ontariosoilcrop.org
Mail
Attn: SARFIP
Ontario Soil and Crop Improvement Association
Unit #1, 367 Woodlawn Road West
Guelph ON N1H 7K9
Resources
Acceptable Proof of Payment
Credit card statements
Printed statements originating from banking institutions
A copy of both sides of the cleared cheque (the mini-cheque record of payment verification provided by many banking institutions is ideal)
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Ownership Structure
SARFIP cost-share can be claimed in one of 2 ways:
- If your farm business is an incorporated business, claim cost-share in the incorporated business name, using your CRA business number (RC number)
- If your farm business is not an incorporated business, claim cost-share in your name (as sole proprietor), using your CRA Social Insurance Number
Note: You cannot claim cost-share as a partnership, for example as “Jack and Jill Hill”. Instead, you need to choose one partner to receive the cost-share and AGR1 OR use the incorporated business name if the farm is incorporated (e.g. Hill Farms Inc.)
In-Kind Contributions
You do not need to submit proof of payment for in-kind contributions. To claim in-kind contributions, complete the In-Kind Claim Declaration Form.