How to claim your approved cost-share

Claims for approved, completed SARFIP projects must be received by the OSCIA Guelph Office no later than December 15, 2022.

If you are ready to submit a claim, please consider using an alternative to Canada Post.

You can always email documents to SARFIP@ontariosoilcrop.org


Steps to claiming SARFIP cost-share

1 Complete your approved SARFIP project
2 Complete a SARFIP Claim Form for the costs you incurred for your project

  • Include copies of invoices/receipts for all items purchased, they must match the legal farm business name identified on the Enrolment Form
  • Include proof of payment for all items purchased, proof must match the legal farm business name identified on the Enrolment Form (see examples of acceptable proof of payment below):
    • Copy of front and back of cancelled cheque(s)
    • Electronic image of processed cheque(s)
    • Statement from banking institution showing name of company who received the fund
    • Credit card receipt(s) or credit card statement clearly identifying payment
  • Complete the In-Kind Claim Declaration Form if you are claiming any in-kind labour or equipment use
  • Complete the Electronic Funds Transfer Authorization Form and attach a VOID cheque or Direct Deposit Print-Out
  • Complete a Tree Service Agreement (only for Spring 2023 tree planting projects)

3 Submit your complete SARFIP Claim Form, In-Kind Claim Declaration Form (if applicable), invoices and proof of payment and the Electronic Funds Transfer Authorization Form to the OSCIA Guelph Office no later than December 15, 2022
4 Receive your cost-share via EFT

Claims can be submitted by:

Email
SARFIP@ontariosoilcrop.org

Mail
Attn: SARFIP
Ontario Soil and Crop Improvement Association
Unit #1, 367 Woodlawn Road West
Guelph ON N1H 7K9


Resources

Acceptable Proof of Payment

Credit card statements

Printed statements originating from banking institutions

A copy of both sides of the cleared cheque (the mini-cheque record of payment verification provided by many banking institutions is ideal)

3Sample Credit Statement_SARFIP_2016_fillable

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2Bank Statement_SARFIP_2016_fillable

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4Sample Cheque_SARFIP_2016_fillable

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Ownership Structure

SARFIP cost-share can be claimed in one of 2 ways:

  1. If your farm business is an incorporated business, claim cost-share in the incorporated business name, using your CRA business number (RC number)
  2. If your farm business is not an incorporated business, claim cost-share in your name (as sole proprietor), using your CRA Social Insurance Number

Note: You cannot claim cost-share as a partnership, for example as “Jack and Jill Hill”. Instead, you need to choose one partner to receive the cost-share and AGR1 OR use the incorporated business name if the farm is incorporated (e.g. Hill Farms Inc.)

In-Kind Contributions

You do not need to submit proof of payment for in-kind contributions. To claim in-kind contributions, complete the In-Kind Claim Declaration Form.


Have a question? Contact SARFIP at (519) 826-4214 or SARFIP@ontariosoilcrop.org.